Call Sheet

A Drafts action group for photographers who need to turn client email threads into practical shoot-day call sheets.

The group includes macOS Mail-based actions, iOS clipboard-based actions, a blank call-sheet template, and a caption/metadata helper.

Included workflows

• Call Sheet MacOS: select one or more related messages in Mail.app, then create a new Drafts call sheet. The action dedupes and sorts the thread, extracts text from PDF attachments when possible, asks Gemini to produce a structured markdown call sheet and cleaned chronological email thread, then appends deterministic message:// links back to source emails.
• Update Call Sheet MacOS: open an existing call sheet draft, select new Mail messages, and merge only explicitly stated new facts back into the same draft. Existing source-message links are preserved outside the model call.
• Call Sheet iOS: copy an email thread to the clipboard, then create a call sheet on iPhone or iPad using the same call-sheet format.
• Update Call Sheet iOS: copy new email text to the clipboard, open the existing call sheet, preview the clipboard contents, and update the current draft.
• Blank Call Sheet: creates an empty call sheet using the current ### heading structure, including Deliverables.
• Create Caption: generates Photo Mechanic-ready slug, title, caption, and keyword metadata from shoot notes or a call sheet.

Requirements

• Drafts for macOS and/or iOS
• Google Gemini API access
• On macOS AppleScript actions: store the key in Keychain with service name Gemini_API_Key
• On JavaScript/iOS actions: configure the Gemini credential when Drafts prompts on first run

Customization

Before sharing with other photographers, update the photographer/business name in the prompts, adjust the default callsheet tag if needed, and confirm the Gemini model names are available for your API account.

Project source:
https://github.com/ddegner/EmailsToCallSheet